St. Malachy Athletic Committee Meeting May 31, 2009 7:00 p.m. Parish Conference Center Attendees: Lori Soltise, Becky Rollett, Mike Arnould, Tom O’Leary, Scott Hanny, Lorainne Flehr, Tom Gliva, Kevin Thomas, Kathy Walton, Mary Ellen Loberger The previous meeting minutes were approved. Treasurer's Report Closing the books for the year shortly. $1959 was transferred to the school for the Green & White Gala. Invoices to Clay by mid-June. We have received the DeChant Endowment. CYO Correspondence Sports must always have an A team. There also must be more B teams than C teams. Also instructions for registering on the website was sent out. Concessions Demolition will start next week. Lorainne will clear the cabinets in preparation of the demolitions. Spring Sports Updates- Kickball: 4th grade almost made it to City. Track: A number of the runners qualified for City. Boys’ Baseball: The season was 50/50. There were 10 participants (7 8th graders and 3 7th graders). Kevin Rollings helped out and will be the Coordinator next year. The team played 5 non-CYO games. Soccer: The season went well, with 5th, 7th and 8th having winning records. 8th grade lost in the semi-finals. The wheels will be put on the soccer goals and they will be moved off the field at the end of the school year. Softball: The team record was 4-2. There were a lot of rescheduled games due to rain. 4 8th graders will be leaving at the end of the year. Registrar’s Report 57 cheerleaders are signed up (3 no pay). 25 cross country runner are signed up (3 no pay). 60 kickball players are signed up (6 no pay). 67 football players are signed up (6 no pay). 50 basketball players are signed up (5 no pay). July 1st an e-mail will be sent to all athletes reminding them to register at the CYO website. A 5th grader would like to cheer in the 6th grade group. It was discussed by the Athletic Committee. Mary Ellen will call the parent and tell her that the girl will have to cheer at the 5th grade level, if she wishes to participate. Fall Sports Updates- Kickball: Terri would like to do evaluation on the last week of June and the end of July. Cheerleading: Fitting for uniforms will be after school on Monday and the following Monday. Purchase of new uniform set will cost $125.30. These uniforms will be used to outfit the 4th and 5th grade. There are currently 17 girls registered for 4th and 5th grade. Uniform purchased for cheerleading is currently budgeted for $2500, which is approximately 20 uniforms. The proposal is to by 20 new uniform sets at $125.30 each. Additionally an estimated 3-5 replacements for old uniforms will probably be needed at a cost of $85 each. Summer Sports Camps- Cheerleading: There will be no official camp. Volleyball: Starts the week of June 1st and will be on Tuesdays and Wednesdays with a few breaks in the schedule. Girls’ Basketball: Will start June 15th and continue through July on Mondays and Thursdays. Football: Will have the regular football clinic two weeks before school starts on Mondays, Wednesdays and Fridays. Virtus Training: Coordinators need to check that all coaches are trained. Website: The Registrar would like an automated registration if possible. Kevin will look into having one of his employees do it. Calendar of Events: July 18th from 8:00 – 3:00 is the Festival of Arts. The Festival wants to rent out St. Malachy’s parking lot. The rental income would go to the Athletic Committee, if the rental amount can be agreed upon. Thursday August 20th is the tentative date of the student athlete physicals. Old Business: Kevin has decided that St. Joan of Arc is not responding and will stop trying to contact them. Tom O’ Leary can not get in touch with David Fideldey and will cease trying. New Business: The Registrar is to get all Spring Sports e-mail contact information to Kevin Thomas for the Survey Monkey post sport surveys. Mike Arnould has talked to Pam about key pad access not being cut off in July. All coaches must get approval to use Noll Hall outside of scheduled practice and game times. Board Items: A motion was made to allow the cheerleader to purchase 20 new uniforms at approximately $125.30 per set and if needed, up to 5 retro Cadet uniforms. The motion was approved. A motion was made and approved to have physicals required for cheerleading. Kevin Rollings, Barb Hiskes were elected as new members to the Athletic Committee. David Bratton and Kevin Thomas were re-elected to the Athletic Committee. Tom O’Leary will send out an e-mail to allow nomination for Treasurer, Secretary and Assistant Athletic Director. These positions will be voted on at the next meeting. Next Meeting: The next meeting will by Sunday June 28th at 7:00 pm at the parish conference room.